BMF Media | 10 Years

Careers

JOB TITLE: Director of Events

LOCATION: New York City

POSITION DESCRIPTION:

  • BMF is looking for a senior, experienced producer possibly considering a different career path from pure production. This role is a hybrid — combining departmental management (40%), production (30%), and serving as the production voice during the RFP process (30%).
  • The ideal candidate has in-depth experience strategizing and producing a wide range of events; supervised and mentored mid-level and junior staff; and is excellent at working with marketing and creative teams to ensure logistical and budget feasibility. Must have a keen eye for detail, time management, team coordination, problem-solving abilities, and budgeting.
  • This is a new position and presents the opportunity for someone to help craft it and make it their own.

SPECIFIC JOB RESPONSIBILITIES:

  • Departmental Management
    • Provide production expertise and leadership – guide internal teams to anticipate and meet client goals/objectives, and foster organic growth
    • Contribute in day-to-day management of internal and freelance producers, ensure projects are on track and reconciled in a timely manor
    • Provide departmental administrative support including signing off on invoices, reviewing contracts, ensuring credit cards are reconciled, and budgets are closed
    • Assist in production staff planning for both long-term and freelance for all offices
    • Support overall budgeting process to ensure profitability
  • Production
    • Manage all facets of pre-event production, onsite management, and post-event breakdown.
    • Able to oversee/execute multiple events from beginning to end, often occurring simultaneously.
    • Create and manage complex event budgets, from concept to reconciliation to ensure profitability.
    • Conduct venue scouting and selection.
    • Work with Creative and Marketing teams to ensure client’s vision is being met.
    • Serve as production lead with all vendors including venue, catering, décor, fabricators, audio, lighting, photographer and staffing.
    • Work with talent and social department in securing talent and fulfilling riders if needed.
    • Work in tandem with BMF account lead to manage and handle client communications.
    • Responsible for creating and maintaining key event documents including budget, activation deck, recap deck, run of show, work back schedule, contact list. 
  • Pre-Contract Production Support
    • Contribute to the development of creative pitches/proposals ensuring budget and executional feasibility. When necessary, work hand in hand with creative strategist to develop alternative concepts to fit within project confines.
    • Responsible for pricing out creative concepts, and creating production budgets included in proposals.
    • Provide pre-contract departmental support including vendors; and participating in client pitch meetings.
    • Strong working knowledge of new, unique venues and cutting-edge vendors
    • Attends weekly brainstorms and RFP meetings.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND JOB REQUIREMENTS:

  • Proven track record working in the experiential events space; experience with $500K+ budgets
  • Minimum 6 to 8 years of experience in a fast-paced environment (preferable agency setting) functioning as the lead producer/project manager
  • Exceptional budgeting skills
  • Extraordinary organizational and management skills, strong ability to multi-task
  • Deep knowledge cutting-edge venues, vendors and tastemakers
  • Ability to develop and communicate experiential creative concepts and ideas
  • Background in managing teams
  • Strong mentoring capabilities
  • Experience in staff planning against projects in the pipeline
  • Proficient in Microsoft Office Suite
  • BA degree
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